Stop chasing subcontractors for insurance certificates.
COI Vault is certificate of insurance (COI) management software built for general contractors. Collect, store, and monitor every subcontractor's insurance certificates in one place - with automatic expiration tracking, so a lapsed policy never slips through.
Subcontractor insurance tracking shouldn't be a spreadsheet.
Every subcontractor you engage needs an active certificate of insurance on file - and every certificate eventually expires. Tracking that manually across dozens of subs means emailing for renewals, digging through inboxes, and hoping nothing lapses mid-project.
- ✗ COIs tracked in spreadsheets or shared folders that go stale
- ✗ No automatic alert when a subcontractor's coverage expires
- ✗ Manual back-and-forth with insurance agents to get updated documents
- ✗ No central record of coverage amounts across every subcontractor
Certificate of insurance management, automated.
Centralized COI storage
Every subcontractor's certificate of insurance lives in one place, tied to the subcontractor.
COI Passport
A subcontractor's insurance profile goes with them from contractor to contractor.
Expiration monitoring
COI Vault tracks coverage dates per policy type and flags certificates before they expire - not after.
Agent outreach
When a certificate is expiring, COI Vault can reach out directly to the subcontractor's insurance agent for an updated document.
Multi-coverage tracking
Track general liability, workers' comp, auto, and umbrella coverage amounts separately for every subcontractor.
Review queue
Certificates that fail automated processing are flagged for manual review instead of silently disappearing.
Built for contractors
No bloated project-management suite - just the subcontractor insurance tracking general contractors actually need.
Subcontractor self-service
Subcontractors can upload and update their own certificates, so you don't have to chase them down.
Year-end premium reporting
Upload your vendor payments and COI Vault will identify gaps in subcontractor coverage.
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El Elyon Software also offers fractional CTO consulting for small businesses.